Privacy Policy

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• Introduction

  • This privacy policy explains how we collect through the website, use, share and protect your personal data. If you would like more information, please get in touch at dp@intentpro.io.

  • It applies to information we collect about:

    • people who interact with us e.g. fill out a request for further information, download one of our publications, register to attend or attend one of our events; and

    • and other individuals from our clients, business partners, suppliers and other organisations, with which IntentPro has or contemplates a business relationship or may enter a contract of employment.

  • It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data.

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• Contact details

  • We have appointed a Chief Information Security Officer who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Chief Information Security Officer either by emailing dataprotection@IntentPro.co.uk, writing to us at Scale Space, 58 Wood Lane, London W12 7RZ.

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• When we collect your personal data

  • You may choose to give us personal data directly in a variety of situations:

  • when you download IntentPro content from our website;

  • when you complete a “Contact us” form on our website;

  • when you register to attend, or attend, one of our events; or

  • when you apply for a job with us.

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• What sort of personal data we collect

  • We collect your name, email address, details of your organisation and whether you would like us to contact you with other marketing material. Sometimes we may also collect your job function, seniority and the sector in which you work. We collect this data to ensure that we send you appropriate content which is relevant to you.

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• Anonymous data collection

  • We may log certain information that your browser sends us, such as your Internet Protocol (IP) address, browser type and language, access time, and referring website addresses, and we may collect information about the pages you view within our site and other actions you take while visiting us. We do this to find out things such as the number of visitors to the various parts of the site.

  • Your data may be logged and processed by Wix who provide the platform upon which the IntentPro website is built upon.

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• How we use your data

  • Should you choose to interact with us, for example by registering to attend an event or making a request for further information, we will need to request personal information through a form on our website. To process this data securely we use Wix, should you enter any information into our website, you are agreeing for Wix to process such information.

  • The information that we collect, either directly or indirectly, may be combined to fulfil a request from you, help us to improve overall data accuracy and website performance, and to help us better tailor our interactions with you.

  • When you apply to a job on this site, the personal data contained in your application will be collected by IntentPro. Your personal data will be processed solely for the purposes of managing our recruitment-related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the test results, and as is otherwise needed in the recruitment and hiring processes. This processing is legally permissible because it is necessary for the purposes of the legitimate interests pursued by IntentPro, which are the solicitation, evaluation, and selection of applicants for employment.

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• How we protect your personal data

  • We take appropriate steps to protect your personal data. All of our sites use ‘https’ technology to ensure they are secure, and we regularly monitor our system for possible vulnerabilities and attacks.

  • We have put in place procedures to deal with any suspected personal data breach and will notify you and the Information Commissioner’s Office of a breach where we are legally required to do so.

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• How long we keep your personal data: Marketing

  • Where you have interacted with us, we will keep your data for marketing purposes for up to three years after you give consent or after your last interaction with us, whichever is the sooner.

  • At the end of this period, we will delete your data to ensure you are no longer contacted.

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• How long we keep your personal data: Former clients

  • We keep the contact details of representatives of our former clients for three years from the date the client relationship ends to assist us in performing any continuing obligations under our contracts.

  • At the end of this period, we will delete your data in line with data retention polices under the applicable agreement.

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• How long we keep your personal data: Job candidates

  • Your personal data will be retained by IntentPro as long as we determine it is necessary to evaluate your application for employment.

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• Who we share your personal data with

  • Where data has been collected for the purposes of marketing, we use Salesforce to securely hold and process your data and use it for marketing initiatives, and the licence agreements we and/or our licensors have with Salesforce include provisions to protect your data.

  • We will never share your personal data with any other third parties not mentioned above without your explicit consent.

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• Legal basis of processing

  • Data Protection Law requires us to meet at least one “legal ground” for processing. The grounds applicable to the personal data to which this notice relates are:

    • Where the processing is necessary for us to perform a contract that you are party to, or to take steps at your request prior to entering a contract, that is the ground on which we are processing that data;

    • Where the processing is necessary for compliance with a legal obligation to which we are subject, that is the ground on which we are processing that data;

    • Where processing is necessary for the purposes of our legitimate interests or the legitimate interests of a third party, that is the ground on which we are processing that data, except where we consider that your rights and freedoms which require protection of your data override those legitimate interests;

    • If you have given your consent to our processing the data, that is the basis on which we are processing that data.

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• Your rights with your personal data

  • You have the right to:

    • request access to your personal data;

    • request correction of your personal data;

    • request erasure of your personal data;

    • object to processing of your personal data;

    • request restriction of processing your personal data;

    • request transfer of your personal data; and

    • withdraw consent

      • You can exercise any of the rights set out above, free of charge, by writing to Chief Information Security Officer, IntentPro Technology Ltd, Scale Space, 58 Wood Lane, London W12 7RZ, or emailing dp@intentpro.io. In some cases, your rights are qualified by detailed provisions in the legislation.

      • You also have the right to lodge a complaint with the Information Commissioner’s Office (www.ico.org.uk) if you are concerned that we are not respecting your rights under Data Protection Law. The Information Commissioner’s Office is the authority in the UK which is responsible for overseeing the application of, and enforcing, Data Protection Law.

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• Your right to withdraw consent or be forgotten

  • Whenever you have given us your consent to use your personal data, you have the right to change your mind at any time and withdraw that consent by:

    • emailing dp@intentpro.io; or

    • writing to us at Chief Information and Security Officer, IntentPro Technology Ltd, Scale Space, 58 Wood Lane, London W12 7RZ.

      • Once you have made this decision, we will keep your email address only as identification that you do not want to be contacted.

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• Where we rely on our legitimate interest

  • Where you have previously expressed an interest in our services, interacted with us through an event or piece of content, or have had some form of relationship with IntentPro, we have determined that there is a legitimate business interest to continue to update you with information about our services which may be of interest to you. To do this we will hold relevant personal data including your name, email address, organisation, job function, seniority and sector. If you would like us to stop communicating with you, you can unsubscribe by following the same steps as in 14.1.

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• People who email us

  • Any email sent to IntentPro, including any attachments, may be monitored by our non-UK based Service Centre (provided by Blenheim Chalcot IT Services India PVT Ltd) and used for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.

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• Use of cookies by IntentPro

  • We, like most other sites, use ‘cookies’ to help us gather data.

  • What is a ‘cookie’? Cookies are small text files that a website places on your computer when you first visit to help improve your customer experience.

  • For more information about cookies we use please visit our Cookie Policy.

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• Consent to SMS Notifications

  • By providing your phone number to IntentPro on behalf of your organisation, I agree and acknowledge that IntentPro may send text messages to my phone number for the agreed purposes. Message and data rates may apply. Message frequency will vary, and you will be able to opt-out by replying “STOP”. For more information on how your data will be handled, please visit Privacy notice – SMS service for our deaf and hard of hearing communities.

  • No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the categories mentioned above exclude text messaging originator opt-in data and consent, which will not be shared with any third parties.

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• Other sites

  • This privacy statement applies only to information collected by IntentPro for marketing purposes.

  • Please be aware that IntentPro takes no responsibility for the privacy practices of other websites that are not owned or controlled by IntentPro but may be linked to from our website. If you are concerned with privacy issues arising from these linked websites, we encourage you to be aware when leaving our web domain to go to another website to read the privacy statements of each website that you visit.

• We hope this Privacy Notice has been helpful in setting out the way we handle your personal data and your rights to control it.

• If you have any questions regarding our Privacy Policy, or need to log a complaint, please contact us at dp@intentpro.io.

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Review

Created: 17th September 2025

Review Date: 16th September 2026